Location : Cleveland, OH
Tip time, people.
I have seen a few posts on this topic at LDD, and I think that I have posted some answers, but this one came up the other day at a client site. Like the public posts, this particular one is similar.
The client recently expanded into a second building. Upper management has offices in both locations, so they wanted to be able to enter new contacts into their PNABs in one location and have them pop into the other locations' PNAB. This isn't much different than giving an assistant the ability to update a manager's PNAB and have that change reflected in that person's PNAB. To set this up:
1. Replicate the manager's PNAB to the server. I usually put it in a PNAB folder on the Domino server (why limit yourself to just ONE manager's PNAB? As soon as others find that it is possible, they will want it, too).
2. Make changes to the ACL as appropriate (like the Domino Admin group, LocalDomainServers, that sort of thing).
3. Put the manager's Notes client on a replication schedule (got to have those changes move to the local workstation in the background) in both locations
4. You may need to delete the existing PNAB on one machine and get the replica from the server, especially if you have already installed the Notes client, but that isn't a big deal.
All done except for the testing and the proving that this actually works, for the disbelievers.
"So what," you may ask? This is just to share contacts? Well, that is just the starting point. What happens if a user's hard drive crashes and they lost all of their contacts? If the PNAB was on the server, just replicate it back to the workstation after repairing or replacing the drive. No lost productivity.
Hey, what if we add a new server or change the IP Address or DNS entry for a server? Make the changes to the PNABs on the server and you will know that in a few minutes/hours, the changes will be reflected in all connected Notes Clients' PNABs. Need to add a new Location Document to all users? Pretty easy if you have server access to all of the PNABs, isn't it? And having an agent ready to make these global changes makes it easier still.
Now, I will admit that if you are responsible for a pretty large user community, this will chew up disk space, but it is a pretty good idea, nonetheless. It is a GREAT idea just to have them on the server in the event of hard drive crashes or new system rollouts. Once less file to worry about. And you can put this directory in your backup routine and all will be well, from that point of view.
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