Gregg Eldred

Apparently, there are Domino Administrators that sometimes have a need to "hide" Person Documents in the Domino Directory. For whatever reason (probably, these are people that have been terminated), they still need mail delivered but do not want others to be able use the addresses when sending mail internally. How can this be accomplished?

One option is to change the Person Document to put a "z" in front of the last name:



Once saved, the Person Document will go to the end of the Domino Directory. If a user tries to address mail to this Person, the search will not provide a hit. Also, mail addressed to "Test User3," in this case, will bounce. Further, most people won't scroll through the entire Domino Directory to find the missing user.

But, there is another way to accomplish this: Change the Document Properties for the Person Document.

Open the Person Document, right click on it, select Document Properties, and go to the Security tab. Deselect "All readers and above." Select your Administration group, LocalDomainServers, and the Home Mail Server. The Document Properties will now look like this:



You need to have the Administration group in there, so that you can have access to the Person Document. LocalDomainServers and the Server are selected so that the server can find the Person Document in order to route mail to the mailfile.

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Comment posted by Kevin Pettitt11/07/2008 01:22:53 AM
Homepage: http://www.lotusguru.com

You might also use this technique in a more granular fashion to hide, say, the CEO's person record from all but a select group of employees (setting aside the organizational philosophy misgivings one might have about that).

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Comment posted by Chris Mobley11/07/2008 08:10:04 AM
Homepage: http://www.bleedyellow.com/blogs/uhclem/

I use this technique to hide group documents. Especially that all important "Company All" group that only a select few are allowed to use.

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Comment posted by Patrick Picard11/07/2008 09:19:35 AM

Excellent tip!

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Comment posted by Chris Goodman11/07/2008 09:31:54 AM

Nice timing on this one. I was just trying to sort this out yesterday (for a mail-in db record).
Thanks

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Comment posted by Alex11/07/2008 11:18:26 AM

An additional tip for those who are restricting groups/users. Create and put a group in the security tab. That way the help desk can make the group visible/invisible without any pain.

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